Thursday, 23 August 2018 09:34

Are Your Affairs in Order?

In my early years as a Professional Organiser I worked in a lot of home offices and studies organising personal papers and putting filing systems in place. Day to day payments, useful information, school files, house files, insurance, social and personal files. Over time I noticed that very few people had all their important personal documents in one place. And even less had thought about having their affairs in order.

Monday, 13 August 2018 17:28

5 Stumbling Blocks to Decluttering

We spend our working days assisting seniors with downsizing and moving into smaller homes or retirement complexes. The decluttering and letting go always comes first, and then the move. The process is the same with each home, and the progress is similar.

Often the decluttering gets off to a good start as we decide on the furniture, cushions, curtains and rugs that will go to the new home. We usually sail through kitchen cupboards, bathroom cabinets and excess linen. Paperwork and clothing take a little longer but we get through it with plenty of breaks for tea. And then we come to a grinding halt!

There are 5 categories that our clients really struggle with and that take the most time. Over the years we have found ways to help clients make these decisions. Here are some ideas:

1. Sentimental items

There is a limited amount of space in the new home, so it’s important to be selective when choosing the sentimental items you want to take with you.

  • Make sure you will have somewhere to display or have to hand those items so you can appreciate them every day.
  • Have a small memory box for special letters and cards that can be stored in a cupboard.
  • Pass on other items to family members who would appreciate them.
  • If it’s helpful take photos of items you are letting go.

2. Presents

A gift is chosen with care and given freely with love.

  • It is important to accept the gift in the spirit in which it was given.
  • But after that, it’s up to you what you do with it.
  • Letting it go does not diminish your feelings for the gift giver.

3. Photos

People often see photos as their most treasured possessions. Yet, so often they are stored in no order or care in boxes, bags and cupboards.

  • Now it the time to go through them and let go all the photos that have no meaning any longer, the photos that are blurred or spoilt, and photos of people and places you don’t recognise.
  • Ensure that the photos you keep are labelled and dated for the next generation.
  • Remember, a few great photos you look at often is far better than boxes or albums of photos you will never look at.

4. Inherited items

You will find you don’t want or can’t keep all the inherited items but feel disrespectful and ungrateful letting them go. But is it honouring the person if those items are left in storage, or in the back of a cupboard?

  • Ask your children what they would like
  • Be clear about who inherits what at a later stage
  • Pass heirlooms on in your lifetime if you no longer need them

5. Collections

It’s easy to let collecting slip over from pleasure to compulsion. Now is the time to prune out your collections you have outgrown and will have no place in your new home.

  • Limit the number you keep. One or two pieces will act as a reminder of the original collection
  • Let the entire collection go if it no longer relevant or brings you joy
  • Display the ones you keep and enjoy them daily!

Remember that the goal is a new home that is comfortable and easy to manage and maintain. You do want your favourite things around you, but you don’t want a cluttered home that is high maintenance.

What is your decluttering stumbling block?

How can I help my mom? What can I do about her stuff she can’t take? How do I get her to let go? These are questions I am asked all the time when people hear that I assist Seniors with the daunting process of downsizing and moving.

More recently a friend came to me for help. She was assisting an elderly couple move from their family home into 2 rooms in a retirement home and had some concerns. The couple were overwhelmed, distressed at having to leave their home, and with their only daughter overseas had turned to my friend for assistance and advice.

We worked through the concerns and I gave her answers to the questions she had. Recently I came across the email correspondence and thought it would be good to share as I am sure there are many people with similar questions and dilemmas:

Q. How do they decide what to keep and what to leave behind?

A. The rooms at the retirement home are small and storage space is at a premium. They need to be sure that what they take, they will use. Clothes should be limited and can be sorted by winter and summer so they can have out of season items out of the way, possibly on top of a cupboard. Other than that, their personal linen, comfortable chairs, a small coffee table and if possible their choice of curtains. Also choose a few favourite personal items that will make them feel at home.

Q. What do I tell their daughter?

A. It’s really important that you keep her in the loop. It’s a good idea to email her regularly with updates so that she feels involved and knows exactly what is happening.

Q. They need to sell as much as possible as they need the money. All the appliances, all the furniture, paintings, all small appliances, rugs, all kitchen smalls, clothes and linen must go. What do I do?

A. I would strongly suggest either sending most of it to auction, or to a consignment store, as this is the quickest and easiest way to sell goods.

Q. What about selling online?

A. I wouldn’t do this. It is already extremely stressful for them and this would just add to their stress. Having to respond to people who call, and also deal with people who want to view items will add to their stress, and take time they don’t really have.

Q. They keep saying they need the money. What can they expect from the sales?

A. Unfortunately, the market is saturated with 2nd hand goods so they cannot expect to make a huge amount from the sales, unless there are seriously valuable items. Often there is a perceived value and the sentimental value, but it is always the market value that dictates.

Q. Are there any things I need to be aware of to safeguard myself, any pitfalls I should be aware while helping them?

A. It is important that you ensure they fully understand what you are doing at all times and keep their daughter in the loop always. It’s a good idea to have a paper trail, noting what you have done, where things have gone, what is being sold, what is being donated. That way there can be no misunderstandings, and no issues at a later stage.

The couple moved and have settled into their new home. Most of their goods were sold at auction or donated. Their daughter came to visit and could spend quality time with them. My friend found the experience both very emotional and extremely rewarding!

Have you found yourself in a similar situation? Do you have questions regarding assisting Seniors move?

Over the years I have researched and read a lot about downsizing, minimising, reducing and living with less. I am constantly inspired by Facebook posts and blog posts by Becomingminimalist and Bemorewithless to name but two.

A recent post by Courtney Carver of BEMOREWITHLESS really caught my attention. “A Toast to the Tiny Steps” mapped her journey to Living with Less.

It made me think!

How far have I come on my journey of living lightly, of needing and wanting less, of wasting less and refusing more?

My turning point was 15 years ago, when I made the decision to change jobs. I was unhappy where I was, worked long hours and spent very little time with my children. I wanted that to change! I wanted flexibility, more time with my children, and a job that I enjoyed and where I could make a small difference in people’s lives. I knew that probably meant less money and definitely less perks. I would have to cut back, would need to be more careful, possibly more frugal. But the benefits were huge – time to spend with my girls, the flexibility of taking more holidays, less workplace stress, and huge satisfaction helping people get sorted.

What I didn’t realise was the impact my work would have on my life in another direction altogether. While working in client’s homes I began to notice things that I hadn’t really thought about.

1. Recycling

Initially I was happy to recycle. I could send paper, certain plastic, glass and tins for recycling. It felt good for a while and then I wanted to do more. Clients were clearing medicine cabinets, bathrooms cupboard and garden sheds. What would happen to all the pills and potions, along with all the toxic pesticides and poisons? Hello Google! I found places to dispose of all these items safely. Electronic waste, batteries and light bulbs also worried me. And so, we found places that would take these as well. Then came EcoBricks! My Mom and Dad are involved in a project making EcoBricks for a playschool. I started collecting all the non-recyclable soft materials for them to use and felt really good about keeping all of that out of our landfills. Now I fill my own!

2. Reducing

Over the years I have seen a lot of waste, due to people buying too much, buying just in case, and buying because they can’t find what they are looking for. Often after a day’s work I come home and see how I could stop waste in our own home. I now avoid sales, think twice before buying a “buy 2 get 1 free” special deal, and tend to decline freebies! My next step is to stop all unnecessary packaging coming into our home. I use reusable shopping bags and buy loose fruit and vegetables. A visit to Nude Foods has motivated me to take a look at my grocery shopping in a new light. Instead of asking myself if the packaging is recyclable, I am now asking if I can buy without the packaging altogether. A little harder, but not impossible. And so, this journey to zero waste continues. (Will keep you posted on how I progress!)

3. Downsizing

Do you find homes are getting bigger and bigger? Most of the homes we work in have more than one bathroom, and almost all of them have a spare room or guest room. There is usually a double garage and a fair-sized garden. Built in cupboards in every room, storage in the garage, and a ladder into the attic. Ornamentals, cushions, throws, all sorts of appliances, tons of books, sporting goods, linen and clothes fill the spaces and the storage. And with all that comes the stress of cleaning, maintaining, organising and protecting it all! Again, I find that over the years I have let go most of the things that are not special, not essential, not used and not really loved. It is an ongoing process as our lives change!

4. Living lightly

A lot of us in South Africa have experienced power outages. Water restrictions are in full force in the Western Cape and elsewhere. We have had to adapt and look at ways to save our resources. And so new habits have formed. We switch off lights, unplug appliances, think about how we can save electricity. We collect spring water, use grey water where we can, install rain water tanks, and flush loos only when needed. Over the years, I have slowly introduced natural cleaning products into our home. Our cleaning arsenal now includes vinegar, bicarb, salt, lemons and a lot of elbow grease!

With a little effort we are living lighter, and better off for it! I find I am more aware of our resources, more aware of our impact on the environment. Along with that changing a few habits, and starting new ones, I find my life is richer for living lighter, for needing and wanting less, for wasting less and refusing more!

 

Friday, 22 June 2018 05:29

5 Reasons Why Just Enough is Enough

I found an article in the March 2017 issue of House and Leisure by Lynette Botha titled The Beauty of Small. She writes about a holiday cottage they go to regularly, small and contained and yet with everything they need and love. No clutter, no excess, no extras!

It got me thinking about the times I have stayed in guest cottages on our many road trips. Most of them have been comfortable and inviting with everything we needed for our stay. No clutter, no extras, just enough.

I am working on less at home. Just enough of everything. WOW, scary stuff letting go the extra glasses, the mountain of extra towels, the items I have kept “JUST IN CASE”. My spares for when I run out, and the extras for next year or the year after that. The stuff I have been keeping for visitors but never use, and the huge bag of sample size toiletries for our road trips (again never used). Out, out, out!

As I fill yet another bag for charity I am reminded of the many benefits of having just enough.

5 good reasons why just enough is enough:

  1. Easy to store and find everything. As there is not a lot to store, there is no need to stack too high or have too much in one space. That means we can find things easily.
  2. Less work. Less stuff means less work. Much less to clean, less to dust, less to maintain. Less work means more play!
  3. Quality rather than quantity. I have quality items that can be used over and over and will last a long time. This also means less impact on our environment, s I am not replacing things that often.
  4. More time. With less to take care of, sort and organise, there will be more time to do the things that matter. More road trips and family adventures for me!
  5. More joy! Using only what we need and love means enjoying the things we have. We use the best dinner service as it’s the only one we have. And that applies to many other items in our home.

Think about it! Is just enough, enough for you?

15 years ago, I saw an article in the local paper about an International Professional Organiser who was in Cape Town to give a series of talks. I was fascinated and went along to see what it was all about, and the rest is history!

Looking back over my years as a Professional Organiser, I realise how this job has changed my life. I have spent my time in other people’s homes, working with them in their personal space, and sharing their anxieties over stuff, organising issues, clutter and accumulation.

I have seen hoarding at its worst, homes bursting at the seams with too much stuff, endless collections, tons of family heirlooms (wanted and unwanted) and garages filled with junk.
Some clients have been keen to learn how to stay organised and clutter-free, others who couldn’t bear to part with anything, but wanting it all contained and ordered. There have been clients who have come back over and over, and plenty who I haven’t seen again.

I love going to work, meeting new and interesting people, getting to know their families. I love that I make a difference, however small to their quality of life and I love the lessons I have learnt along the way!

5 Life Changing Lessons

  1. Less is definitely better. I have always been organised, but the more I declutter and organise other people’s homes, I continue to declutter my own home as I realise how much time is spent on maintaining a home filled with things.
  2. Experiences are way better than stuff. I have realised that so often nice stuff is just that, NICE STUFF! But a coffee treat with a girlfriend, or an outing with my daughters is so much more!
  3. Time is precious. One of the reasons I started my business was to be able to spend time with my children growing up when I wanted to. Now that they are grown up, I love the flexibility of taking time off to go on mini breaks and wonderful adventures. My business works for me, not the other way around.
  4. Waste less. I see a fair amount of waste on a daily basis. Although there is a big drive to recycle, not many homes actively recycle. I see waste in the multitude of unnecessary purchases, duplicate items, and wardrobes full of clothes that are never worn. Too many gadgets, too much packaging, too many impulse buys that are never used. It has made me think about my own home, and over the years I have slowly become less and less wasteful.
  5. Let your life be your legacy, not your stuff. This is a biggie for me. Again, I love nice things and enjoy having key pieces from family members that bring back good memories. A crystal glass my mom-in-law loved which I use daily. A ring from my grandmother that I modified so that I could wear it all the time. A small glass sweetie bowl, a string of purple beads and a pair of soft gloves all bring a smile to my face. But way more than that is what I learned and how I was moulded because of them. I would like to think that how I have lived my life is what my children will cherish, and not the stuff I will leave behind.

Most of all, this job makes me want to better a better person, makes me think about how I can be a better example, and how I can make a difference, one small step at a time.

I love my job!

Monday, 04 June 2018 19:40

Better Life in 10 minutes

All Sorted featured in the January edition of You: 10 Minutes to a New You

1101 Late Better Life in 10 minutes MO page 86

1101 Late Better Life in 10 minutes MO page 87

1101 Late Better Life in 10 minutes MO page 88

1101 Late Better Life in 10 minutes MO page 89

Thursday, 24 May 2018 11:13

Have you spoken to Mom?

“Help! I'm emailing you for some much-needed assistance! My mom is in her 80’s and still lives in the family home and she desperately needs some help in getting rid of a lot of accumulated stuff!

She is in great health but unfortunately suffers from chronic back pain. Unfortunately, I live overseas and am unable to help! Could we perhaps organise a time chat to discuss how you could help her to get rid of a lot of items that need to go?”

Most weeks I receive emails like this from adult children wanting assistance with their elderly relatives. Often, it’s because Mom or Dad or both are moving into smaller accommodation. Quite often they are still in their large family home, with an accumulation of stuff over many, many years. The children have moved away, across country or overseas and are not able to be there for extended periods to help.

Always sent with the best intentions!

My first response is “yes, I would love to help!”

The next is “Have you spoken to your mom about this?”

It is so important and absolutely essential to have this discussion with the family member concerned prior to even considering engaging a professional to assist.

It is extremely sensitive and quite often painful for older folk to admit they need help, and then to be comfortable having a complete stranger in their home going through their stuff. It’s important to go slow, plant the seed, discuss the options and possibilities over a period of time. Encourage without pushing.

It is still their home and their things and they should have some control over the process of downsizing and moving. Give them plenty of time to get used to the idea, and only then call in a Professional Organiser who works with Seniors.

Having said all that, there is also a fine line between the parent making the decision and the adult children making it. Safety, hygiene and comfort should be your priorities, and if you feel any of these is being compromised, you will need to step in.

Whatever you do, be respectful, kind, gentle and above all do it with love!

Thursday, 10 May 2018 11:51

8 Questions to Help You Declutter

A few months ago, I worked with a client who really struggled to let go. She was moving into a small apartment and needed to downsize drastically. As we worked I found asking her questions about each item helped her make decisions a little easier.

In the kitchen I asked “Have you used this in the last year?” Quite quickly she was able to fill a large donation box of kitchen equipment.

Going through her wardrobe, the question was “Do you feel good in this?” We decided that her starting point would be whether she felt good in the item and if not, it would go. Two black bags to her favourite charity!

Working through her photographs we talked about happy, sad or bad memories. It didn’t take long for her to ditch all the photographs with bad memories. We followed that with cards, postcards and letters that didn’t bring a smile to her face.

Next came the ornamentals and our mantra became “Does it fit into the home you want to create?” We were able to fill another box for charity.

Paperwork followed and my question this time was “What is the worst that can happen if I let this go? Items like birth certificates, marriage documents, medical details and other important documents were put together in a file. We shredded years and years of accounts, statements and out of date information, and instead of four drawers of paperwork, we landed up with one filing box.

We helped her move, unpack and settle into her new apartment. Having tea with her before we left she said how easy we had made the downsizing process with all the questions we asked. It made her really think about why she was holding onto things, and why she shouldn’t.

Do you find it hard to declutter? Perhaps asking questions could help you.

Here are 8 questions to get you going:

  • Have I used it in the last year?
  • If I lost it, would I replace it?
  • Does it bring back happy memories?
  • Does it give me pleasure?
  • Does it fit the home I want to create now?
  • Do I feel good in this?
  • What is the worst that can happen if I let it go??
  • And lastly Marie Kondo says it best “Does it spark joy?”

Try it, what have you got to lose?

Contact Us

Telephone: +27 (0)82 926 3531
Email: judith@allsortednow.co.za 

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